Highlights of the Handbooks
PICK –UP PROCEDURE
Please arrive before 5:30 p.m. to pick up your child. Pick up your child from his or her teacher in the classroom or play yard. Examine the daily/weekly activity sheets to find out about your child’s day. Ask the teacher any questions you may have. However, please limit this time of discussion as the teacher’s are busy meeting the needs of all the children as they leave for the day. Please schedule an appointment with your child's respective teacher earlier than closing time if you wish to discuss your child's development at length. Check your child's cubby for letters, messages, art work and your child's belongings. **Remember to sign out your child before leaving. **
NON-DISCRIMINATION POLICY
Rayne Early Childhood Program does not discriminate against any child, family, or potential staff based on race, color, sex, nationality, ethnic background, ancestry, religion, or disabilities, or income level
CHILD ABUSE POLICY
As required by Louisiana Law, R.S. 14:403, the Rayne Early Childhood Program must report any suspected abuse and/or neglect of a child in a child care facility to the proper authorities. Any suspected abuse outside of this facility in the community, please report to your local Child Protection Agency.
Orleans Parish 483-4911 Jefferson Parish 736-7033
or 1-800-348-KIDS
IMMUNIZATION RECORDS AND MEDICAL ASSESSMENT
A record of your child's immunization is required for our files. We must have the immunization record the first day of school, and receive an updated record at all times. It is the sole responsibility of each parent to keep the front office updated with your child's of the current immunization record. Any child's immunization record that is not up to date is subject to possible interruption of child care services until it has been updated. Please note that faxed immunization reports are not acceptable for permanent records; the State requires a signed hard copy from the pediatrician’s office. Additionally, an entire health assessment filled out by your child’s pediatrician is required upon enrollment.
MEDICATION POLICY
Rayne Early Childhood Program will only administer prescription medicine. In order to administer any medication the prescribed medication Authorization Form must be completely filled out, including the Physician/Dentist section. This form may be found at the Parents Sign-In desk. Prescription medicine must come to school in the pharmacy dispensed packaging with the prescription label attached and the doctor’s instructions. Under no circumstances will a child be given medication with another child's name on it. Teachers will dispense medication at the specific times. If the actual time medication is given differs from that requested this will be noted on the Medication Form. For the children’s safety non-refrigerated medications will be stored in a special lock box provided in each classroom, (please ask the classroom teacher). Refrigerated medicines must be stored in our designated medicine boxes located in each classroom refrigerator, or for the upstairs Pre-K classrooms, in the staff resource room refrigerator. All medications must go home at the end of each week. Medications that have reached their expiration date will be disposed of. Only staff that has taken a “Medication Administration” training workshop will administer medications.
ACCIDENT/EMERGENCY PROCEDURES
If your child gets any bumps, scrapes or is hurt in any way in an accident, a teacher will note it on an accident form. Teachers will then call and inform you of any accident or incident within one hour of the occurrence. This is standard procedure unless you indicate that you wish to be informed upon picking your child up at end of the day. If this is requested then it will be noted and kept on file. If your child has any type of head injury, no matter how slight, you will be informed immediately.
HEALTH
Children have a greater susceptibility to illness disease transmission because they have close repeated person-to-person contact. They also explore the environment with their mouths and require hands-on contact with staff members. Disease control requires the cooperation of our staff, the children's parents and physicians. We have taken responsible actions to educateour staff about universal hygiene precautions. These practices are part of our daily routine to help prevent the spread of germs and illness.
By state licensing code we must follow the procedures listed:
Ø Upon arrival at the center, each child shall be observed for possible signs of illness, infections, bruises, and injuries, etc. Then noted results shall be documented.
Ø All children and staff must wash their hands upon arrival at the center. Parents are responsible for assisting their child if necessary
Ø If symptoms of contagious or infectious disease develop while the child is in care, he/she shall be placed in isolation until a parent or designated person has been consulted. Any child who has a 100 F oral or 101 F rectal temperature reading will be required to stay at home until fever free for 24 hours unmedicated.
Ø Children with the following illnesses or symptoms shall be excluded from our program based on potential contagious (communicability) of the disease. Periods may be extended beyond this depending upon individual conditions. The following are guidelines provided by State licensing:
If your child becomes ill or has an accident requiring medical attention, we will follow this procedure:
1. Call the telephone number on file.
2. Contact the mother or father at home or work.
3. Call the emergency number you have listed if neither
parent can be reached.
4. Call your physician and follow his/her instructions.
ARRIVAL AND DEPARTURE
Arrival and departure times are flexible within the limits of our hours of operation. However, children should arrive NO EARLIER than 7:30 a.m. and NO LATER than 9:30 a.m. for 1 and 2 year olds and 9 am for all pre-school children each morning in order to maintain the classroom schedule. Only children in the two infant rooms may arrive later than 9:30 a.m. If your child has a doctor's appointment or any other such event scheduled, please notify the office of the delay by phone or in person the day before the scheduled appointment. Also, please call no later than 8:30 am, the morning of any unexpected absence or delay to facilitate “drop-in” students and class scheduling.
Please be sure to stop at the sign-in/out desk every day your child attends; write your name, time of arrival. You must take your child to his or her classroom. You are responsible for seeing that your child does not run out of your sight until he/she has been appropriately delivered into the care of his/her teachers. Please give any special instructions in writing to the teacher.
If someone other than a parent will pick up your child, an Authorization Form which is available at the sign-in/out desk must be filled out. Any person picking up your child must present photo identification when he or she arrives. This is for your child's protection and the protection of our program as well. Under no circumstances will a child be released to anyone without written authorization from a parent or guardian and the presentation of satisfactory identification by that person.
Please arrive before 5:30 p.m. to pick up your child. Pick up your child from his or her teacher in the classroom or play yard. Examine the daily/weekly activity sheets to find out about your child’s day. Ask the teacher any questions you may have. However, please limit this time of discussion as the teacher’s are busy meeting the needs of all the children as they leave for the day. Please schedule an appointment with your child's respective teacher earlier than closing time if you wish to discuss your child's development at length. Check your child's cubby for letters, messages, art work and your child's belongings. **Remember to sign out your child before leaving. **
NON-DISCRIMINATION POLICY
Rayne Early Childhood Program does not discriminate against any child, family, or potential staff based on race, color, sex, nationality, ethnic background, ancestry, religion, or disabilities, or income level
CHILD ABUSE POLICY
As required by Louisiana Law, R.S. 14:403, the Rayne Early Childhood Program must report any suspected abuse and/or neglect of a child in a child care facility to the proper authorities. Any suspected abuse outside of this facility in the community, please report to your local Child Protection Agency.
Orleans Parish 483-4911 Jefferson Parish 736-7033
or 1-800-348-KIDS
IMMUNIZATION RECORDS AND MEDICAL ASSESSMENT
A record of your child's immunization is required for our files. We must have the immunization record the first day of school, and receive an updated record at all times. It is the sole responsibility of each parent to keep the front office updated with your child's of the current immunization record. Any child's immunization record that is not up to date is subject to possible interruption of child care services until it has been updated. Please note that faxed immunization reports are not acceptable for permanent records; the State requires a signed hard copy from the pediatrician’s office. Additionally, an entire health assessment filled out by your child’s pediatrician is required upon enrollment.
MEDICATION POLICY
Rayne Early Childhood Program will only administer prescription medicine. In order to administer any medication the prescribed medication Authorization Form must be completely filled out, including the Physician/Dentist section. This form may be found at the Parents Sign-In desk. Prescription medicine must come to school in the pharmacy dispensed packaging with the prescription label attached and the doctor’s instructions. Under no circumstances will a child be given medication with another child's name on it. Teachers will dispense medication at the specific times. If the actual time medication is given differs from that requested this will be noted on the Medication Form. For the children’s safety non-refrigerated medications will be stored in a special lock box provided in each classroom, (please ask the classroom teacher). Refrigerated medicines must be stored in our designated medicine boxes located in each classroom refrigerator, or for the upstairs Pre-K classrooms, in the staff resource room refrigerator. All medications must go home at the end of each week. Medications that have reached their expiration date will be disposed of. Only staff that has taken a “Medication Administration” training workshop will administer medications.
ACCIDENT/EMERGENCY PROCEDURES
If your child gets any bumps, scrapes or is hurt in any way in an accident, a teacher will note it on an accident form. Teachers will then call and inform you of any accident or incident within one hour of the occurrence. This is standard procedure unless you indicate that you wish to be informed upon picking your child up at end of the day. If this is requested then it will be noted and kept on file. If your child has any type of head injury, no matter how slight, you will be informed immediately.
HEALTH
Children have a greater susceptibility to illness disease transmission because they have close repeated person-to-person contact. They also explore the environment with their mouths and require hands-on contact with staff members. Disease control requires the cooperation of our staff, the children's parents and physicians. We have taken responsible actions to educateour staff about universal hygiene precautions. These practices are part of our daily routine to help prevent the spread of germs and illness.
By state licensing code we must follow the procedures listed:
Ø Upon arrival at the center, each child shall be observed for possible signs of illness, infections, bruises, and injuries, etc. Then noted results shall be documented.
Ø All children and staff must wash their hands upon arrival at the center. Parents are responsible for assisting their child if necessary
Ø If symptoms of contagious or infectious disease develop while the child is in care, he/she shall be placed in isolation until a parent or designated person has been consulted. Any child who has a 100 F oral or 101 F rectal temperature reading will be required to stay at home until fever free for 24 hours unmedicated.
Ø Children with the following illnesses or symptoms shall be excluded from our program based on potential contagious (communicability) of the disease. Periods may be extended beyond this depending upon individual conditions. The following are guidelines provided by State licensing:
If your child becomes ill or has an accident requiring medical attention, we will follow this procedure:
1. Call the telephone number on file.
2. Contact the mother or father at home or work.
3. Call the emergency number you have listed if neither
parent can be reached.
4. Call your physician and follow his/her instructions.
ARRIVAL AND DEPARTURE
Arrival and departure times are flexible within the limits of our hours of operation. However, children should arrive NO EARLIER than 7:30 a.m. and NO LATER than 9:30 a.m. for 1 and 2 year olds and 9 am for all pre-school children each morning in order to maintain the classroom schedule. Only children in the two infant rooms may arrive later than 9:30 a.m. If your child has a doctor's appointment or any other such event scheduled, please notify the office of the delay by phone or in person the day before the scheduled appointment. Also, please call no later than 8:30 am, the morning of any unexpected absence or delay to facilitate “drop-in” students and class scheduling.
Please be sure to stop at the sign-in/out desk every day your child attends; write your name, time of arrival. You must take your child to his or her classroom. You are responsible for seeing that your child does not run out of your sight until he/she has been appropriately delivered into the care of his/her teachers. Please give any special instructions in writing to the teacher.
If someone other than a parent will pick up your child, an Authorization Form which is available at the sign-in/out desk must be filled out. Any person picking up your child must present photo identification when he or she arrives. This is for your child's protection and the protection of our program as well. Under no circumstances will a child be released to anyone without written authorization from a parent or guardian and the presentation of satisfactory identification by that person.